Procurement
FF&E Procurement – but not as you know it. Leveraging almost a decade of our industry knowledge, financial expertise and cloud-based technologies, we deliver outstanding procurement services for architects, interior design firms, general contractors, and facility managers. Because we are designers, we understand the industry challenges. Our expertise allows us to take a more comprehensive, integrated approach and gives us the ability to solve the most complex FF&E challenges. You can have the peace of mind that your FF&E needs are being handled by a professional and knowledgable team
We are brand agnostic. The world is at our fingertips so why only purchase from traditional procurement teams that only carry a few brands? Instead of being limited to specific vendors, we find that our clients want eclectic, design-forward options that enhance and differentiate their projects. Our list of lines is long and ever-growing. The only thing they have in common is that they offer quality products, superb customer service, and sharp negotiated price points.
not your average firm
Full-Service Professional Procurement
Corporate – Multi-family – RESIDENTIAL – Retail – Hospitality – SENIOR LIVING – You Name It
What we do
Our Services
FF&E Procurement
Our experienced procurement team will source, negotiate, purchase and install all of your furniture, fixtures and equipment requirements. We have a vast buying network, allowing us to draw from sources ranging from the big name brands to local craftsmen.
Project Management
Over the last decade, we have developed a detailed 13-step project management process to propel your project forward in an efficient manner. Our standard operating procedures, transparent process, and regular reporting allows up to oversee the scope, budget, timeline and installation.
Project Accounting
Our disciplined and focused finance team work with you to develop your budget. If the desired products exceed the budget target, we will work with you to reselect, value-engineer, or phase the project. After the budget is approved, we handle all money transfers and sales tax reporting.
Logistics and installation
Getting furnishings from point A to point B takes a global network. We work with our freight partners, commercial receivers, quality assurance team, storage facilities, and professional white-glove delivery to make sure that we are optimizing the logistics of the project to save time and money.
This is how we do it
the process
We value long term relationships and we pride ourselves on being consistent, committed partners with a point of view. Our relationships are built on respect, transparency and follow through, which is why clients return to us again and again. Bidding the project, purchasing, tracking and coordinating freight providers, procuring storage, resolving deficiencies, and installing furniture is a complex and laborious job. Through our eight years of experience, we have created a detailed 13-step project management process to ensure that your FF&E procurement phase goes smoothly and any delays or deficiencies are handled efficiently and swiftly.
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We will schedule a 30-minute call with the project stakeholder(s), architect, or design team to get downloaded on the scope of the project. We can offer initial advice on a realistic budget and timeline and direct the design team on which vendors might be a good fit for the project.
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Following the consultation, we will send you a contract that outlines the services we will perform for your project. Design firms have the option to select all the products from our brands and have us execute. Or, we can do the design and select all products. We will tailor our approach to your.
DISCOVERY
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We will review space plans, aesthetic, budget, and timeline to determine brand direction.
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Let us do the competitive bidding for you. We will reach out to our trusted brands to get the best possible price for your products. We will outline all pricing in our back-end accounting software and prepare detailed pricing package that shows an all-in price.
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We will present the FF&E cost to you for approval. If all looks good, then we will collect a deposit.
RESEARCH, PRICING and INVOICING
project management
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Now that all items are selected, we will send out the purchase orders for goods and services. We make sure that our critical eye is double checking all details. One transposed number could mean the difference between the sofa you want and a totally different product that results in lost income and time.
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Once all purchase orders are acknowledged, we will have a better idea of an estimated installation date. Covid has thrown a wrench in the supply chain, so we will stay on top of our order to monitor delays. If needed, we will switch items to ensure a timely delivery.
We provide all stakeholders a tracking report every two weeks.
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We manage all freight from the manufacturer to our preferred receiving facility. Once received, we do quality control so we can rectify any damages in the warehouse before they arrive to the jobsite.
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Once all items are in, we will have our professional movers install the space. No need for you to lift a finger or break down a box!
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When ordering at such scale, it is impossible to catch 100% of scratches before the furniture arrives on site. There are also unforeseen damages and accidents that occur during the move. These facts are a part of the process. Just know that we will identify them and resolve them.
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Whether it is bringing in our local repair people or securing a new item from the manufacturer, we will make sure each item of the punch list is crossed off.
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Reconciliation of account. We will audit the account and provide you with any final invoice statements for your records.
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Now that the items are in your space, we want to ensure that they stay looking great. We will provide you with a binder containing pertinent procurement details (items, fabrics, finishes, cleaning instructions, warranties, etc.).
Project COMPLETION
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To the Trade
Designers get into this business because they want to design. Procurement is often a drag on the design process – it’s intense, time-consuming, and requires a lot of detail. Procurement can take as much as 60 percent of a designer’s time and focus, with only 40 percent left for design. As design studios grow, the process of procurement can become a drag on business. The time and liability involved in procuring a large residential project or any commercial project is so immense that outsourcing it makes sense. Transposing one number on a purchase order could mean absorbing a $10,000 sofa that you don’t have anywhere to put!
We have built out the procedural and human infrastructure needed to ensure that the implementation runs smoothly and any delays or disruptions are handled efficiently. We have a solid 13-step process in place so we can take care of all of the purchasing and procurement details and let you focus on what you do best, which is design work.
Since we are designers too, we understand that the implementation of your vision is critical. As a boutique procurement firm, we won’t show you those standard office cubicles that everyone has. We are design forward and will ensure that your vision is honored. Think of JZID’s procurement services as an extension of your team. We are here to ensure that your client’s experience is a premium one without you having to recreate the wheel. You are an expert in designing wonderful spaces for your residential and commercial clients, let us make your vision a reality! Contact us today to learn more about our Trade Program process and benefits!
